Expert Roundup: How to Find and Keep Long-Term Clients


Clients who stick around and need content on a consistent basis are the best ones to have. For one thing, they provide you with regular writing assignments, so you’re not always worrying about where you’ll get your next paycheck. Additionally, working with clients for a long time enables you to be more familiar with their business as well as their style and preferences. This, in turn, makes it easier (and faster) to produce content.

But how exactly can you find–and keep–long term clients? To answer this, I asked other freelancers, entrepreneurs, and online professionals to share #1 top tip for securing and maintaining long-term client relationships.

Check out what they have to say and see if you can apply them to your business:


1. Alicia Rades

Large Alicia Rades

aliciarades.com | LinkedIn | Twitter

Keeping a long-term client is as simple as meeting–and oftentimes exceeding–their expectations. It’s silly that long-term clients have praised me before just for meeting the deadline. They shouldn’t have to praise me for something like that, but when other writers they’ve worked with haven’t met their expectations, it helps you stand out. If they want long-term work, they’re going to stick with you because of that.

Another thing that helps is keeping in touch with your clients, even if it’s not writing related. Not all clients want a certain amount of work every month, but they may want to work with you long-term. You’ll have some clients whose work comes and goes in flows. If you “like” their Facebook post or email them a link to an article you think they’ll like, it may just remind them that they’ve been meaning to contact you about a new project (without you having to ask for work). This has happened to me with several clients. For example, I share their Facebook post, and they email me saying, “Thanks for sharing. By the way, do you have the time this week to write up a blog post for me?”

2. Elna Cain


elnacain.com | LinkedIn | Twitter

My tip for maintaining long-term client relationships is to be prompt and flexible.

I found that paying special attention to these two aspects yields more work and strengthens my relationship with my clients. I know many of my clients work with more than one writer, so I make sure that when they email me, I’m prompt to respond that day.

Just by being prompt with one of my clients generated an extra $1,000 of business that month. Another writer flaked on my client and he asked me if I wanted the project – and I responded quickly with a yes.

Being flexible is also important. It shows I’m easy to work with and that I’m more than happy to accommodate my clients. This is two-fold also; I recently asked a client of mine if I could swap out a blog post for this month to do the following month. He agreed, then he asked me to swap another post and of course I said yes!

Both of these clients have become valuable long-term clients. They both have sent me tons of business as a result of our excellent working relationship.

3. Shawndra Russell


shawndrarussell.com | LinkedIn | Twitter

One of the ways I think I’ve been able to keep my long-term digital marketing clients–2 of which I’ve had for over 3 years–is viewing myself as a partner. Although it’s their business, I treat it as if it’s mine, which means I want to see growth month over month, continuously brainstorm new ideas even if they are outside my responsibilities, and provide excellent customer service via social media.

This approach means I’m genuinely excited and proud about milestones their businesses reach and all their successes, and it pushes me to strive for the next win constantly.

4. Anca Dumitru

3-Anca Dumitru @itsanca

ancadumitru.com | LinkedIn | Twitter

Focus on providing value. Delivering quality work is the number one thing to make your client fall in love with you. If you’re hired for a one-off gig, and you exceeded the client’s expectations, don’t just let the relationship end there. Upsell! It’s never too late to do that. Offer a package to save your client money.

You’ll still be top of mind for those who may not have ongoing needs or the budget to continue working with you. And you’ll be a blessing for clients that have neither the time nor the skills to do the ongoing work.

And communicate; always make sure you keep the client in the loop on the status of the project.

So, in a nutshell, focus on bringing value to your client. This must be your top priority.

5. Valerie Bordeau


Freelancewritersacademy.com | LinkedIn | Twitter

Just like any other type of relationship you have, a healthy relationship with your client involves a win-win situation for both sides. Workflow dynamics and circumstances inevitably change over a long period of time, so mastering the tricky art of successful negotiation is crucial.

Many writers are hesitant to confront clients when things are not going as well as they think it should. Writers can overcome these difficult situations by presenting compromising workable solutions that take into account the factors involved for both sides.

Don’t be afraid to stand up for what your business needs in order to be profitable. But do it in such a way that you can deliver what your client needs as well.

6. Sharon Hurley Hall


sharonhh.com | LinkedIn | Twitter

Finding long-term clients is a case of making your own luck. You can’t guarantee they will come, but you can create an online presence that makes you a good prospect when they do. I’ve done this by creating work of the kind I want to attract and publishing it on high profile sites, and by sharing it widely on sites like LinkedIn where the professionals I most want to work with hang out.  

Keeping those clients is partly a question of your own work ethic and their needs. Over 10 years, I have had multiple clients that I’ve worked with for more than 4 years, or who have returned to me after a gap because they needed a writing service they felt I could provide. I think great work, good communication and the occasional follow-up (such as a year-end thank you message) helps keep me in  mind.  

For example, one such message I sent at the end of 2015 resulted in three lucrative gigs from a client who had gone quiet. Since freelancing has ups and downs it’s useful to have those clients to keep some income stability and peace of mind.

7. Sarah Beauchemin


sarahbeaucheminwriter.com | LinkedIn | Twitter

To find long-term clients, work only in the niches you’re most passionate and knowledgeable about, whenever possible.

First, this establishes you as an authority in your field, which will attract the type of clients you want. And second, you’ll be more excited about and dedicated to your work — something that ensures your deliverables are consistently of the highest quality. Clients will want to keep you forever!

8. Lauren Tharp


littlezotz.com | LinkedIn | Twitter

Any client has the potential to become a long-term client. But it goes beyond being nice to the person — though that is a must! — you also need to consistently find ways to make yourself needed.

The easiest way to do this is to chat up your client and find out what they really hate doing… And if that’s something you like doing, then you’re in business! If you can find a way to make their lives easier by doing the tasks they love to hate on a regular basis, then you just landed yourself a long-term client.

9. Corinne Kerston


corinnekerston.com | LinkedIn | Twitter

My #1 tip for maintaining long-term client relationships is delivering great work.

Not just great content, but taking the time to really understand your client’s business or blog, answering emails in a timely manner, turning work in on time, handling criticism well. Basically over delivering in all aspects. It all adds up to a great experience for your clients, which makes them want to keep working with you, and eventually recommend you to others.

10. Liz Morrell

11-Liz Morrell

lizmorrell.com | LinkedIn | Twitter

Don’t get complacent – treat existing clients as you would new ones – with the same professionalism, enthusiasm and effort. Always put the client first and if they need you to be flexible then remember that the client always comes first.

11. Razwana Wahid


Relentless-Movement.co | LinkedIn | Twitter

Most people wait to be approached. Don’t do that. Be the one to keep in touch.

When you’ve worked with a client on one project, write to them every few months and ask them about their business. When you read something you think they’d find useful, email it to them. By keeping in touch, you remain at the forefront of their mind, and they’re more likely to reach out to you when they’re ready to employ a writer (for a short or long term project)

12. Pinar Tarhan


writing.pinartarhan.com | LinkedIn | Twitter

To pay for my selectiveness in writing jobs (and finance my fiction), I teach English as a second language as a freelancer.

I try to get along well with my students. And if we have a lot in common, it’s easy to make and stay friends. This keeps the network going, eliminates the loneliness, gives me different topics to write about and often leads to other gigs, both teaching and writing. So I’d say my tip is to find mutual interests and similar personality traits, and carry the relationship naturally from there.


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Francesca Nicasio

  • Corinne Kerston

    Hi Francesca! Great roundup. I totally agree, long-term clients are key to a great writing career, and a steady paycheck! There’s some excellent advice here.

    Thanks for including me in this group of awesome freelance writers!


    • Hey Corinne — anytime! You provided some great advice and it was awesome having you on board for this post.

  • Elna Cain

    Hi Francesca!

    What a great topic and round-up! And thanks for
    including me 🙂 I know there are a lot of writers who struggle finding
    consistent and long-term work. I’m sure all of these tips will help out the
    budding freelancer!

    Thanks again!

    • You’re welcome Elna! Thanks so much for weighing in. 🙂

      • Zainab Alam

        Hello, I am here to pay my thank you to all of you; Francesca specially to you for giving such a worthy #Roundup. This #1TOPtips are found helping overall too other than Writers. As newbie Researcher at fiverr was worried that how to get clients, So now I am going to opt a soft #Followup message to previous clients to get another task. And tips are also felt worthy to be Prompt, Flexible and Exceeding the Client Expectations . #HappyLancing
        Once again thank you all.

  • Thank you so much for including me in this post. Tons of great information here! I love learning from other freelancers how they successfully run their businesses and I learned a few things myself from reading this. I know many writers will find this extremely helpful.

    • My pleasure, Valerie! I learned a lot as well. Goes to show that even if we consider ourselves to be experts in a particular topic, we could still learn a thing or two.

  • Pinar Tarhan

    Thanks so much for including me!!! 🙂 And loving the tips from all my other favorite freelancers, and some freelancers I’ve gotten to know through this post.

    • You’re very welcome, Pinar. Yep, it’s always great to get insights from our fellow freelancers. 🙂

  • Great round-up! (Although I was not sure why you didn’t ask me to contribute! LOL)

    • Thanks, Lorraine! I’ll definitely approach you when I do another roundup. 😉

      • Wonderful. 🙂

        Did you know that Elna and I are friends and regularly meet for coffee, to talk shop?

        We both live in Thunder Bay, and she reached out to me after picking up my free e-book. She noticed my address.

        Now we are in cahoots together! 😉

  • Hey Francesca!

    What a great round-up! And I am sensing a theme here 🙂 A lot of it comes from keeping in touch and being on the forefront of your clients’ mind. I second that.

    I’ve dropped a simple, one-line email to my old clients and more often then not, they come back to me with an assignment over the following few weeks if not immediately.

    Thank you for these amazing tips – very helpful for both beginning and pro writers!


  • Thanks for including me in this great round-up, Francesca.

  • Lilieth V. Harris

    So good to get the views of these different contributors, very informative and encouraging; thanks for the round-up Francesca!